Event Terms and Conditions

PLEASE READ CAREFULLY. BY REGISTERING FOR THE EVENT, YOU ACCEPT THESE TERMS AND CONDITIONS (THIS “AGREEMENT”). THIS AGREEMENT HAS LEGAL CONSEQUENCES AND WILL AFFECT YOUR LEGAL RIGHTS AND ABILITY TO BRING FUTURE LEGAL ACTIONS.

CPP Under The Sea BV of Korte Lijnbaanssteeg 1 suite 4251, 1012 SL Amsterdam The Netherlands; company registration number: 92825745; hereinafter referred to as “Organizer” or “we”, “us”, “our”) is a limited liability company registered by the Chamber of Commerce in accordance with the effective Dutch laws.

These are the Event Terms and Conditions (hereinafter referred to as “ETC*”) and Code of Conduct which apply to all conferences, workshops and events managed, planned, organized or provided by Organizer and/ or its subcontractors (hereinafter referred to as “Event”) as well as related services.

Services provided under this ETC include also the operation of Event websites and their related subdomains including those pertaining to registration for attendance to the Event and to be a volunteer at the Event; the Event apps; the workshops; online surveys relating to the Event; operation of the Event official social media channels, either free of charge or for consideration provided by Organizer or its contracted partners in relation to the Event or other services which might be offered by Organizer in relation to the Event from time to time. For the purposes of this ETC, reference to the Event will include related services as well, unless separately purchased by the Attendees. By registering to and/or attending an Event all attendees, speakers, sponsors, volunteers or other participants (hereinafter collectively referred to as “Attendees” or “you”) agree to this ETC and the Code of Conduct, available also at the particular Event’s website, to be binding to the Attendees and Organizer’s respective legal relationship.

The Contract

Organizer undertakes to ensure the possibility of participation of Attendees in the Event and to provide connected services according to the provisions of this ETC and Code of Conduct and any eventual further rules set forth by Organizer regarding the specific Event, and the Attendees undertake to pay the designated participation fees. With completing the registration and paying the participation fees the Attendees are eligible to attend the Event unless otherwise provided by any rules set forth by Organizer regarding the specific Event. By completing the registration on behalf of another individual you are warranting that you have made the registered Attendee aware of this ETC and that the registered Attendee has accepted this ETC.
Organizer is entitled, at its own discretion, to assign subcontractors and agents to organize and implement the Event or any part of it.

Payments of the Fee

The Attendees shall register on the Event’s website (registration and payments operations are handled by CM.com which have their own Terms and Conditions that are additional to this ETC), pay the dedicated fees of the tickets (unless the respective Attendee’s entrance is free of charge or complimentary) and accept the ETC and Code of Conduct. All bookings made prior to the Event must be paid in full to guarantee registration. Once payment has been received, an email confirmation and an invoice will be sent when requested during the payments process. The invoice will be sent within 2 (two) weeks after the registration. Payments should be made in advance and in EUR only, using the provided methods. Tickets are only valid for the signed-up ticket holder and cannot be given to someone else during the Event. Attendees may be requested to present registration confirmation/receipt and a valid ID document at the registration counter as proof of their registration and payment.

Any other costs associated with the attendance of the Event shall be borne solely by the Attendees.

Ticket Prices

In order to be qualified for any special rates (if we have any), booking and payment must be received before the deadline date and you need to qualify based on criteria listed in the Event marketing material and on the website of the Event for the special rates. Other tickets and coupons with certain discounts may be applied to Attendees in line with the conditions presented in the marketing material and/or on the website of the Event.

Transferring Tickets

Attendees may nominate an alternative person to attend up to 2 weeks prior to the start of the Event. Event tickets are non-transferable afterwards, unless the ticket, the website or any marketing material of the respective Event otherwise provides. When transferring a ticket you are warranting that you have made the new ticket holder aware of this ETC and that the registered Attendee has accepted this ETC. To transfer the ticket to an alternative person you have to send an email to Hans.Klabbers [at] cppunderthesea.nl to request a transfer.

Alterations to Programme – Cancellation/Postponement of Event

In case the Event cannot be held or is postponed due to events beyond the control of Organizer (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of Organizer, Organizer cannot be held liable by Attendees for any damages, costs, or losses incurred, such as e.g. transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

Under these circumstances, Organizer reserves the right to either retain the entire registration fee and to credit it for a future Event, or to reimburse the Attendees at its own discretion.

Organizer reserves the right to modify the programme, content, or any other aspect of the Event at any time without any restriction.

No refunds can be granted in case of cancellation of speakers, lack of space in the Event room or any other incidents or discomfort during the Event.

Photography, Filming, and IP Rights

The Attendees’ participation in any Event indicate their acknowledgement and royalty-free consent to the right of Organizer to film, live stream, photograph or otherwise record the Event or parts of it including your image, voice or any other appearance through any media, and to distribute, broadcast, use, edit, disseminate such media (incl. providing copyrights to third parties) without restriction in time, territory and format, without any further approval.

Liability And Safety

Attendees participate at the Event at their own risk. Organizer excludes any liability toward Attendees except for breaches of contract damaging health and/ or human life, if such damages are caused by Organizer intentionally or by gross negligence. Accordingly, Organizer excludes any liability under Dutch law to the widest extent with regard to any other kinds of direct or indirect damages or losses suffered in connection with attending the Event. This exclusion shall apply also in respect of any interruption of services, lost profits, loss of contracts or business opportunity, loss of data, or any other consequential, incidental, special, or punitive damages, even if we have been advised of the possibility of such damages, whether arising in contract, tort, under statute or otherwise.

Attendees expressly acknowledge that in case tickets to an Event are not purchased from Organizer (via CM.com) or in case of false tickets or tickets being otherwise invalid, Organizer shall have no liability whatsoever towards the Attendee (ticketholder).

During our Events, the Attendees are entitled to use the existing visitor cloakrooms free of charge. Organizer shall assume no liability for the deposited items.

Attendees are required to abide by general norms and in accordance with relevant legal regulations, the ETC and Code of Conduct of the Events and with any other rules of the Event eventually set forth by Organizer. Attendees are required to refrain from all unlawful actions, statements or behaviour which endanger the life, health, physical or psychological well-being of others or which may violate others’ personal rights or damage any third person’s property. In case of an offline event attendees are prohibited to enter the closed areas accessible from the Event site. Attendee releases Organizer, its representatives, employees, managers, members, officers, from all claims and demands arising out of or in connection with the actions of the Attendee towards any third party, including, without limitation, all claims for invasion of privacy, infringement of right of publicity, defamation and any other personal and/or property right violation.
Organizer will procure compliance with the rules of conduct and safety of the Event. Attendees expressly undertake, by virtue of their participation in the given Event, to fully cooperate with Organizer and to follow its instructions, especially in the event of an emergency or if other important circumstances (for example reasons of public health) justify it. Organizer has the right to refuse access to or remove from the Event any Attendees who violate this ETC and the Code of Conduct and/ or any other binding rules of the specific Event, or in case of any other unethical behaviour and/ or a behaviour that creates a disruption or hinders the Event or the quality of the Event content. When the Code of Conduct is violated Organizer can inform Code of Conduct teams of other events about the violation and the violator after a full investigation by the Code of Conduct team of Organizer.
The Attendee represents that the data that it has provided will be provided always correctly, especially when making purchases regarding the Events and on any other occasion when required for the use of related services. Organizer does not bear liability for damages resulting from incorrect, non-functioning or otherwise not appropriate data, email addresses or delivery addresses being provided, and may demand compensation for damages arising from such circumstance. Organizer does not examine any of the material, information, documents, data, statements, etc. presented during the Event, therefore, Organizer shall exclude its liability to the widest extent resulting from any inaccuracy in this regard. Furthermore, any views, opinions, and statements expressed by any Attendee at the Event are theirs alone and do not reflect the views, opinions, or positions of Organizer or any staff thereof.
The Attendee acknowledges that Organizer does not bear liability for any damage or abuse arising during or as a consequence of any payment method, or for the errors, failings or security of the payment method used. In the case of bank transfers, Organizer is not liable for the time taken for the transfer to be processed (with particular regard to banking holidays), or for damage arising from incorrect provision of the payee identifier or the transfer amount.
Pursuant to this ETC, claims arising from the legal relationship between Organizer and the Attendees may only be enforced within a six-months limitation period.

Covid Clause

Organizer and the Participant shall always comply during the Event with the provisions of any compulsory laws in connection with COVID19 epidemic, as well as with the recommendations of the Governmental Departments responsible for the protection against coronavirus-epidemic. The Organizer shall provide to the Participants the information on the applied epidemiologic measures (e.g. check-in procedure to the Event, checking the vaccination certification, etc.) separately. The Organizer may not be made liable for any applied measures serving the compliance with the compulsory epidemiologic restrictions. Should any fine or sanction be imposed on the Organizer due to the imputable breach of such prescriptions by the Participant, so the Participant shall indemnify the Organizer for such damages, furthermore, the Participant shall make best efforts in favour of the Organizer to be exempted from such sanctions.

Personal Data Protection

By registering to and/or attending an Event you accept and consent to that Organizer shall control your personal data with the purpose of performing its contractual obligation as well as with the purposes set forth in the Privacy Policy published on the event website, and based on the applicable data protection laws (including the EU General Data Protection Regulation (GDPR)).

General Provisions

All the advertising, promotional, hospitality and other IP rights in connection with the Event are owned by Organizer. Any form of economic, commercial or advertising activity at our Events without the prior written permission of Organizer is prohibited. Furthermore, according to the present ETC Attendees agree not to copy, sell, trade, transfer, share or otherwise merchandise any media, material or other content of the Event, unless such right is granted by Organizer in this ETC and Code of Conduct or in any other way in writing. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event or in any materials distributed at or in connection with the Event for any reason without the prior written permission of Organizer. For the avoidance of doubt, nothing in this ETC shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Organizer or any of its Sponsors and partners. Nor does this ETC grant to you any right or license to any other intellectual property rights of Organizer, all of which shall at all times remain the exclusive property of Organizer.
Organizer reserves the right to modify this ETC every now and then in order that accurately reflects legal requirements of Dutch or EU law or the legitimate business interest of Organizer. Therefore, your responsibility is to occasionally or prior to an Event check this website and familiarize yourself with changes to the ETC which might occur from time to time.
In case of any conflict between this ETC and regulations set forth in the ticket & promoting materials for an Event, the latter shall have priority over this ETC.
This ETC and any agreement derived from it shall be governed by Dutch law without respect to the conflict of law rules.
The Attendees and Organizer declare that the ordinary courts of law competent as per the registered office of Organizer shall have sole jurisdiction with regard to any legal dispute concerning any of their legal relationship, should it be based on this ETC or of any other nature in connection with any Event, without regard to conflict of laws regulations.
The Attendees hereby agrees that if any provision or part thereof contained in this ETC is declared illegal, unenforceable, or ineffective, such provision or part thereof shall be deemed severable, such that all other provisions contained in this ETC shall remain valid and binding. All waivers of any provision of this Agreement must be made in writing and signed by Organizer.

BY REGISTERING FOR THE EVENT, I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTOOD ALL OF THE TERMS OF THIS ETC AND THAT I AM VOLUNTARILY GIVING UP SUBSTANTIAL LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE ORGANIZER, SUBCONTRACTORS AND ITS AGENTS

General Contact Information

For further information please contact: Hans.Klabbers [at] cppunderthesea.nl.